Many 4-H members exhibit at the Washington County Fair each July. It’s an opportunity to showcase the skills they’ve learned in their projects throughout the year and receive feedback on their work.
Who Runs the County Fair?
County Fair Premium Book
Fair Youth Exhibitor Admission Pass
Fair Adult Volunteer Pass
Ziegler Building Volunteer Roles
4-H Action and Promotion Center
Youth Fair Assistants
Leaders Association Silent Auction
The county fair is administered by the Agricultural and Industrial Society (AIS), a non-profit charged with operating the County Fair and hosting over 350 events at Fair Park every year. The County Fair is not run by UW-Extension Washington County, although several program areas within UW-Extension collaborate with AIS to facilitate opportunities during the fair.
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This book provides a listing of all entries that can be exhibited at the County Fair in Junior Class (youth exhibitors in 4-H, FFA, Jr. Holstein, Boy Scouts, and Girl Scouts) as well as Open Class. It is from this book that you select what department and class in which you will enter your exhibits. You may only enter one item/exhibit/animal per class. The premium book is available online at http://www.wcfairpark.com/fair/exhibitors/. It is your responsibility to read the premium book and follow the guidelines for all entries.
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Fair exhibit entries are submitted online through Washington County Fair Park: http://www.wcfairpark.com/fair/exhibitors/. Utilize the Exhibit Entry Tip Sheet/Registering Fair Exhibits 2016 put together by 4-H adult volunteer leader Andrea Schultz. The deadline for entering these exhibits online is June 30. The entry deadline will not be extended. Exhibitors are encouraged to enter early, in May or June. Check with your club’s general leader to see how fair entries are facilitated in your club, as this varies. Your club may have an earlier due date for entries so that the general leader can submit them as a group. If you need assistance figuring out which department to enter your exhibits in, please use the “Where Should I Enter My Exhibit” resource. It lists each 4-H project and the related Junior Exhibitor Department from the Washington County Fair Premium Book.
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All exhibits need to remain in place until 7:00 pm on Sunday. For animal exhibits, contact the superintendent and countywide project leaders for proper procedures. For non-animal exhibits in the Ziegler Building, please review the 2016 Ziegler Building Exhibit Check Out Procedure to ensure a smooth process. Note there have been some changes this year and a second check-out station has been added to accommodate exhibitors that want to exit through the east side of the building (closest to the animal barns).
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Judging for all non-animal exhibits is done face-to-face. This judging process allows the member to talk with the judge about what they made, how they constructed the project, what they learned, what they might do differently, any challenges, etc. It is similar to a conversation they may have when explaining a class project to a teacher. Face-to-face judging for most non-animal projects takes place on the Monday of fair week and animal judging takes place Wednesday-Saturday. Consult the 2016 judging schedule and carefully read the Premium Book for judging details.
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This wristband pass allows the youth to enter and leave the fair without paying an additional price each day. The Youth Pass applies for all days the fair is open for the current year. The $8.00 Youth Pass needs to be paid for and ordered when you submit your entries, due June 30. This special price only applies to youth who are exhibiting at the current year’s County Fair. Cloverbuds (4-H members in grades K-2) receive free youth passes. Please note that if you are participating in a judging time that happens after the gates are open to the public, you will need an admission pass to get in, even if you are only there for judging of entries.
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Adults who volunteer a minimum of 4 hours of work related to 4-H at the fair can purchase an Adult Pass for $15.00. This option is available to enrolled 4-H adult volunteer leaders and parents/guardians, grandparents, and adult siblings of 4-H members. These volunteer hours can be completed during fair itself or during fair set-up or take-down. The pass is good for all days of the fair for the current year. The pass is not ordered when you submit your fair entries; but instead you must sign up with your club’s General Leader or contact the UW-Extension office if you are a key leader. Passes must be ordered by June 30th.
Signing up to purchase a pass does not mean you are signing up for that volunteer role. It is your responsibility to sign up for that volunteer role by following the instructions below.
You can fulfill these hour obligations by helping with the following:
- Ziegler Building set-up (see below)
- Exhibit release/Ziegler Building take down (see below)
- Animal barn set-up or take down (contact countywide project leader or Fair Superintendent)
- Set up, take down, or assisting with dairy or livestock shows or livestock sale (contact Fair Superintendent or Sale Committee Chair)
- Staffing the 4-H Action and Promotion Center (see below)
- Building supervisor in Ziegler Building (see below)
- Building sitter in animal barns/tents (contact countywide project leader or Fair Superintendent)
- Working at the 4-H Food Stand (contact club General Leader)
- Assisting with the dog show (contact countywide project leader)
- Overnight security in the barns (contact countywide project leader)
- Facilitating archery demonstrations (contact countywide project leader)
- Volunteer in Silent Auction (contact Silent Auction Committee)
For all of the opportunities below, sign up is being done through an online tool called Sign Up Genius. Click on the link below to sign up by June 30. If you need help signing up or have questions about the opportunities, contact the UW-Extension Office. www.SignUpGenius.com/go/20F0E4BA9A82CA0F94-2016
Ziegler Building Set Up
|Opportunity||When||Number of Volunteers Needed||Age Requirement||Notes|
|Ziegler Building Set Up||Thurs., July 21st 4:00–6:00pm and
6:00–8:00pm (may finish sooner or later)
|40 volunteer spots for 4:00–6:00pm and 20 volunteer spots for 6:00–8:00pm||Adults and youth||Put skirting on tables, clean cases, put up signage, etc.|
|Ziegler Building Supervisor||2-3 hour shifts Tuesday, July 26 – Sunday, July 27||4 volunteers for each shift||Adults and older youth||Walk around the Ziegler Building and monitor the exhibits and enforce rules of the building.|
|Exhibit Release/Ziegler Building Take Down||Sun., July 31 from approximately 6:30–9:30pm||14 volunteer spots||Adults and youth||
Check exhibits as exhibitors exit, remove table skirting, take down tables, etc.
Exhibit release is from 7:00–9:00pm so depending on how early exhibitors come to pick up their items and the building is cleaned up, you may be done sooner or later.
This is an opportunity to engage community members attending the fair in a hands-on activity and promote 4-H. Each club is encouraged to organize a small group, 2-4 members (any age) and 1-2 adults, to cover one shift. There are 19 shifts and 19 clubs so if each club takes one we’ll be covered! Shifts are two hours in length and available Tuesday, July 26-Sunday, July 31.
Action is the key to the success of the “4-H Action and Promotion Center.” Clubs can create and provide their own activity or indicate when signing up that they’d like the County Ambassadors to provide one for them. The activity should be hands-on and attract fair goers to the booth. The activity could be a science experiment, a matching game in which they learn about the body parts of an animal (or any other topic), art based, learning how to identify plants, animal interaction, etc. This is an opportunity to ask the youth running the booth what they’ve learned in their projects this past year and how they could teach others and share a favorite activity. Promotional materials will be provided.
Top 5 Reasons to Volunteer at the Action and Promotion Booth at Fair
1. It is an easy way to get adult volunteer hours for a fair pass
2. It is a fun group or family activity
3. It is a good chance to interact with fair goers
4. You get to share your passion about 4-H and projects you are involved in
5. Opportunity to strengthen communication and social skills
Sign up is being done through an online tool called Sign Up Genius. Click on the link below to sign up by June 30. If you need help signing up or have questions about the opportunity, contact Luke Schowalter, the County Ambassador Action and Promotion Center Chair at firstname.lastname@example.org or 262-305-4574 http://www.signupgenius.com/go/30e0b4aafa723a3ff2-action
The Youth Fair Assistants contribute their time and talent to facilitate the face-to-face judging process at the Washington County Fair. They help the exhibit entry process run smoothly and quickly so that we can avoid delays in judging. Fair assistants help the superintendents function effectively, and they help exhibitors have a positive experience during face-to-face judging. Review the 2016 Youth Fair Assistant Role Description to see if this is something you are interested in.
Fast and easy sign up is being done through Sign Up Genius. To sign up, go to: http://goo.gl/8FAAOl. Enter your name and contact information next to your desired department & shift. You don’t need to hit ‘submit’ or ‘save’ as the document saves automatically. Sign up by July 15th. If you need assistance signing up, contact Ginny Bichler at 262-335-4478 to sign up.
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The theme this year is ‘The Future of 4-H: Youth S.T.E.A.M. (science, technology, engineering, arts and
math) into Action. If your club is interested in exhibiting a club booth at County Fair, you need to see
department 132 of the Premium Book and register in ShowWorks by June 30. Club booths need to be in
place by 9:00 am on Tuesday of fair week and is preferred if they are in place by Monday.
Face-to-face judging will take place on Wednesday from 11:00am-3:00 pm. Clubs need to have a team of 3-5 youth members to meet with the judge and answer questions about their booth. To select your top times for judging, fill out this Google form: http://goo.gl/forms/5BdHf3QIE2 by June 30. If you have questions, contact Megan Buehler at email@example.com.
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Each year at County Fair the Washington County 4-H Leaders Association holds a silent auction to raise funds for 4-H members and leaders to help finance educational training, trips, camps and other various activities. This is the second largest fundraiser for Washington County’s 4-H program. Last year, we were able to raise over $5,000 and this year we hope to raise even more!
The 2016 Washington County Fair will be held Tuesday, July 26-Sunday, July 31, with the closing auction bids accepted through Sunday afternoon, July 31. To help in fundraising for Washington County 4-H, we are requesting suitable donations for our silent auction table. These include items purchased as donations, items that are made, and/or monetary donations that the committee can use to purchase items.
If you know of a company that you would like to have the committee contact to solicit a donation, please contact: Kristina Odermann, Silent Auction Committee Co-Chair at: firstname.lastname@example.org or 262-483-2094 with the company name, contact (if known), address and phone number. The committee will then send a formal letter requesting a donation. This will ensure that multiple people are not requesting a donation from the same company.
Donations from 4-H Youth
Youth are encouraged to donate fair entries from previous years to the silent auction. Have you made some high-quality projects that someone may enjoy? Drop them off at the UW-Extension Office and they will be included in the silent auction! You could also make a duplicate of a fair project that you plan to enter this year and donate the extra item to the silent auction. Fairgoers who bid on these items can have the special privilege of owning a handcrafted item made by a 4-H youth who learned new skills as they worked on that project.
Committee Members and 2017 Committee Co-Chairs in Training
New committee members are needed! Tasks include helping set up the silent auction before fair, monitor the silent auction during fair, and make phone calls to winners at the close of the auction. If you are interested in partnering with a friend or someone you don’t know and co-chairing the 2017 Silent Auction, join the committee this year so you can shadow the current Silent Auction Committee and learn more about the following co-chair duties: scheduling committee meetings, printing/distributing donation request letters to community businesses; setting up the Silent Auction room; scheduling committee members to monitor the Silent Auction room during fair; calling Silent Auction winners and monitoring item distribution and final payments. Commitment is for 2 years. If interested in joining as a general committee member or as a potential co-chair, contact Kristina Odermann, Silent Auction Committee Co-Chair at: email@example.com or 262-483-2094